SystemIn30

Custom AI Co-Pilot for Your Business

Monitors your business, spots opportunities, prevents waste.One system. Full visibility. Smart alerts.

Are you running a 10-300 person business where work gets done through spreadsheets, WhatsApp, and email chains?We pull together your scattered WhatsApp, spreadsheets, and email chains into one system — then add an AI Co-Pilot that monitors 24/7, helping you generate more revenue and save costs.What takes agencies 6 months we do in 30 days.

⚡ Taking 3 new projects for April

 
Simple, clean OKR tracking

 
 

It looks quite minimalistic, and the functions are actually easy to use.
I used to be asked to use another OKR system which was very convoluted.

— Wallace Y., Business Owner

Does this sound familiar?

  • Your team runs critical work through WhatsApp, spreadsheets, and email chains

  • Off-the-shelf software doesn’t fit your exact process, so you’re forcing workarounds

  • Custom development feels expensive, slow, and risky, especially when you don’t know what you need upfront


SystemIn30 gives you a working system fast—then iterates with your team until it fits.

Here's how we do it:

  1. First, we connect it all. Your WhatsApp coordination, spreadsheet tracking, email chains — pulled into one system with a real database.

  2. Then, the AI Co-Pilot watches. It monitors your unified data 24/7, spots patterns across everything, and alerts you before problems cost money.

  3. Result: One system. Full visibility. Smart alerts that catch what you'd miss.

Week 1: Foundation Sprint

We build a working workflow prototype (dummy data is fine in Week 1). You can click through the full flow and see exactly how your system will work, before we wire up the backend.


Deliverables:

  1. Interactive workflow prototype

  2. Prioritised build plan for Weeks 2–4 (what we’ll ship first, and why)

Weeks 2-4: Build & Iterate

We make it real: database, roles, and 1–3 key flows working end-to-end. Plus: AI Co-Pilot monitoring — predictive alerts and daily insights included. Your team tests it, we refine based on actual usage. Fixed weekly delivery cycles (not monthly delays).


You'll always know:

  1. What’s being built next

  2. What’s in the backlog

  3. What will (and won’t) fit inside the month

Day 30: Handover

You own the code, the database, and the deployed system. Continue with us, hand it to your team, or bring in another developer. No lock-in.

Why prototype first? You can't think your way to the perfect system, you have to build and test. Week 1 lets you see and touch your workflow before we commit to the full build.

Systems we build:

All systems include AI Co-Pilot monitoring:

  1. Approval workflows (purchase, finance, HR, IT)

  2. Client onboarding and status tracking

  3. Request intake → assignment → progress dashboards

  4. Quotation / document generation + follow-ups

  5. Vendor onboarding and coordination

  6. Data collection with dashboards and exports


Have a different process that’s broken? Tell us what it is, we’ll systemise it.We work with: Manufacturing, construction, professional services, logistics, retail, and distribution companies with 10-300 employees."

Validate assumptions quickly and track the results of your experiments

What we've built:

Procurement Automation

Before: Week-long email chains, Whatsapp messages, and phone calls coordinating vendors and comparing quotes.
After: Requirements to decision all in one place.

Built in 2 days to validate the end-to-end procurement flow, from requirements to vendor proposals to comparison.

Co-Pilot: Flags vendors not responding, predicts delays, suggests alternatives

A workflow system to generate and manage RFQs and vendor proposals:

  1. Turns rough requirements into a complete RFQ

  2. Builds a vendor shortlist (your existing vendors + recommended candidates)

  3. Collects vendor quotes via structured links

  4. Compares line items and summarises proposals for faster decisions

Enter requirements → Get complete RFQ in seconds
 

Source vendors automatically or use your own
 

Compare costs and line items side-by-side
 

AI-powered summaries for faster decisions
 


 

Execution Engine

Before: Priorities and performance management scattered across countless folders, spreadsheets, Teams, and emails.
After: Portfolio management, milestones, experiments, and strategy all in one system.

Built in 30 days and iterated over multiple releases with real users

Co-Pilot: Surfaces stalled projects, identifies patterns in what's working

A strategic execution platform to manage priorities and progress:

  1. Portfolio views across initiatives

  2. Milestones/checkpoints and weekly updates

  3. Planning, execution and tracking workflows in one place

OKR and progress overview
 

One system, one clear view.
 

Lean Canvas feature for strategic planning
 

What "working system" means:

Baseline (Always included):

  1. AI Co-Pilot

  2. User login + basic roles

  3. Real database (your data, not just mock)

  4. 1–3 core workflows working end-to-end

  5. Simple admin (add/manage users)

  6. Deployed and accessible for real use

  7. Handover pack (so you’re not locked in)

 

Optional (if it fits in the month):

  1. Reporting/exports

  2. Notifications (email/WhatsApp workflows)

  3. Light integrations (forms/webhooks/tools)

  4. Mobile-optimised views

We’re honest about what fits in 30 days. If your process needs more, we’ll phase it and inform you upfront so there are no surprises.

Is this right for you?

This works best if:

  1. You run a 10-300 person business with recurring admin-heavy workflows

  2. Work currently runs through WhatsApp, spreadsheets, and email chains

  3. Delays or manual work cost real time or money

  4. You're willing to test and give feedback during the month

Not a fit if:

  1. You need enterprise-grade compliance and formal SLAs in Month 1

  2. You want “digital transformation” without a specific workflow to fix

  3. You can’t access the real users who will test the system

Pricing

LOW RISK START

Foundation Sprint (1-week)

$2,000

USD
(Credited to full system build if you proceed)

  • 1-week of focused building
  • Interactive workflow prototype
  • Build plan for Weeks 2-4
  • No obligation to continue
Book Sprint

 

MOST POPULAR

SystemIn30 Full System Build

$7,000

USD

  • 30 days to a deployed working system
  • Weekly build cycles and refinements
  • Real data integration
  • Code ownership + handover
Get Started

Common Questions

Is Week 1 actually working software?

Week 1 is a working workflow prototype that proves the flow end-to-end, often with dummy data or mocked components. Weeks 2–4 make it real with your database, roles, and working flows.

What exactly do I get by Day 30?

At minimum, you'll get:

  • Login + basic roles
  • A real database (your data)
  • 1–3 key workflows working end-to-end
  • Simple admin (add/manage users)
  • A deployed system ready for real use
  • A handover pack so you're not locked in
Do I own what's built?

Yes. You own the code and the data. You'll also get a handover pack so you can keep improving it (with us, your team, or another developer).

How do we work together?

Fully remote using remote tools such as video calls, Whatsapp, Trello and Miro. You'll see progress live in weekly demos, and we'll train your team on handover. No need to be in the same city, or country.

What if something breaks?

During the 30 days, fixes are included. After Day 30, you can choose a maintenance plan, fix it yourself (you own the code), or continue building with us.

What technology do you use?

A modern web stack built for speed and handover (typically Trae.ai + Supabase; deployed on Netlify where appropriate). We optimise for what solves your problem reliably—not what's trendy.

Do I need technical knowledge?

No. We handle build and deployment, and we'll train you on basic admin tasks during handover.

What if my process is really complex?

We'll tell you honestly up front if it won't fit in 30 days. If needed, we'll phase it: Week 1 proves the core workflow, then you decide whether to build additional features.

Can you build customer-facing products too?

Yes. Internal tools are common because they ship fast, but the same product-led approach works for customer-facing MVPs as well.

Can I see progress during the build?

Yes. We can share progress regularly (e.g., weekly cycles) and keep a clear backlog so you always know what's next.

Ready to systemise a painful process?

Book your SystemIn30 and see your workflow working in 7-days and your full system in 30-days.

⚡ Taking 3 new projects for April

 

Once we receive your submission we'll reach out via email to clarify some details and prepare the project kick-off.

Built by the team behind K Squared. Led by an innovation coach and product leader with 18+ years helping startups, multinationals, and SMEs build systems that solve real problems.Most recently Chief Innovation Officer at a venture studio and Head of Product for the parent group. Now focused on bringing that strategic product approach to traditional SMEs who need custom systems, not cookie-cutter software.This is SystemIn30.Copyright 2026